Job Applicants Privacy Notice
Last updated: May 20, 2021
This Privacy Notice (“Privacy Notice”) applies to personal information of job applicants that Albert Corporation, including its operating divisions, subsidiaries, and affiliates ("Company," “Albert,” “we,” “us,” “our”), collects and processes in the course of our human resources operations as it relates to the submission of a job application (collectively, “Human Resources Operations”).
This Privacy Notice explains the kinds of information we may collect and how we intend to use and share that information.
Personal information we collect
The personal information we collect may include (a) identification and contact information, such as name, address, phone number, email address, date of birth, gender, passport number, driver’s license number, Social Security number, or other government-issued identification number; (b) employment history; (c) education and professional qualifications, financial information related to bank details for payroll, information that may be recorded on a resume/CV or application form, photograph or image, language abilities, contact information of third parties in case of an emergency; and (d) information to help us process your application for employment, including your Internet protocol (IP) address, inferred location based on your IP address or activities, device identifiers associated with your computer or device, activity logs, and other information regarding your interaction with our application or related sites.
We may also collect or receive sensitive personal information such as information about national origin, immigration status, and other characteristics of protected classifications under state, federal, and other applicable laws; and optional demographic information such as race or veteran status, which may be used to help us achieve our diversity goals.
We may collect or receive information about you from other sources, including through third-party services and organizations, to supplement information provided by you. For example, where permitted by law, we may utilize consumer reporting agencies to conduct background checks on you prior to your employment with the Company. Personal information provided to us by consumer reporting agencies allow us to verify information that you have provided to the Company.
We may receive or collect other miscellaneous information (for example, information you choose to disclose during the interview process, whether in oral or written form).
How Albert uses your information
We collect and utilize personal information, and share it with third parties, only for legitimate business purposes, including in connection with the following:
- To communicate with you about the application process and/or your application;
- To assess your suitability, aptitude, skills, qualifications, and interests for employment with the Company;
- To take steps at your request prior to entering into an employment contract with you (for example, after we have sent you an offer, we need to process certain personal information in order to enter into and then perform the contract of employment);
- Personnel administration and communication;
- To protect our legitimate interests as a company (for example, fraud prevention, network and information security);
- Job applicant grading activities;
- Internal and/or external or governmental compliance investigations;
- Internal or external audits;
- Where it is necessary for the establishment, exercise, or defense of legal claims;
- Diversity and inclusion initiatives;
- Emergency contacts and services;
- Employee safety;
- To comply with our legal obligations;
- Acquisitions, divestitures, and integrations; and
- As you otherwise agree or consent.
Potential disclosure of your personal information to third parties
We Use Vendors and Service Providers. We may share any information we receive with vendors and service providers. The types of service providers to whom we entrust personal information include service providers for: (i) provision of IT and related services; and (ii) processing to maintain our Human Resources Operations.
Affiliates and Subsidiaries. The Company may share personal information with our operating divisions, affiliates and subsidiaries and successors for legitimate business purposes.
Disclosures to Protect Us or Others. We may access, preserve, and disclose your personal information if we believe doing so is required or appropriate to: (i) comply with law enforcement or national security requests and legal process, such as a court order or subpoena; (ii) protect your, our, or others’ rights, property, or safety; (iii) to enforce Company policies and contracts; (iv) to collect amounts owed to us; (v) when we believe disclosure is necessary or appropriate to prevent financial loss or in connection with an investigation or prosecution of suspected or actual illegal activity; or (vi) if we, in good faith, believe that disclosure is otherwise necessary or advisable.
Merger, sale, or other asset transfers
If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of company assets, or transition of service to another entity, your information may be transferred as part of such a transaction as permitted by law and/or contract.
The Company retains the personal information we receive as described in this Privacy Notice for as long as necessary to fulfill the purpose(s) for which it was collected, carry out our Human Resources Operations, resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements, and comply with applicable laws.
Security of your information
We take steps to ensure that your information is treated securely and in accordance with this Privacy Notice. Unfortunately, we cannot ensure or warrant the security of any information you provide to us. To the fullest extent permitted by applicable law, we do not accept liability for unauthorized disclosure.
Various resources and sites at Albert may contain links to third-party websites/applications and other websites/applications may reference or link to Albert. These third-party services are not controlled by us. We encourage applicants to read the privacy policies of each website and application with which they interact. We do not endorse, screen, or approve, and are not responsible for the privacy practices or content of such other websites or applications. Visiting these other websites or applications is at your own risk.
Changes to our privacy notice and practices
We may modify this Privacy Notice from time to time in our sole discretion, and we will notify you in the event we implement material changes. If we would like to use your previously collected personal information for different purposes than those we notified you about at the time of collection, we will provide you with a new notice and, where required by law, seek your consent, before using your personal information for a new or unrelated purpose. You understand and agree that you will be deemed to have accepted the updated Privacy Notice if you continue with the hiring process after the new Privacy Notice takes effect. If at any point you do not agree to any portion of the Privacy Notice in effect, you must immediately contact Human Resources.
If you have any questions about our privacy practices or this Privacy Notice, please contact firstname.lastname@example.org.